Responsibilities

Contract personnel shall be required to properly clean four hundred thirty five thousand square feet (435,000sqft). of cleanable space as identified in this section.

Contractor employees will report daily to the designated office prior to beginning daily work and again at completion of workday.

They will be required to complete a sign-in/sign-out log listing the areas of planned work and actual work accomplished. The sign-in/sign-out log sheet will be provided and monitored by the COR.

The Contractor employees daily work scheduling is based on work demands and subject to immediate changes.

The VA reserves the right to propose alternate daily scheduling with the least amount of interference with the normal operation of the facility.

Equipment and supplies will be provided by the VA to provide daily floor maintenance.

Requirements

The contractor will take care of all daily cleaning during the janitorial services for the New Orleans VAMC, Slidell CBOC, Hammond CBOC, and Baton Rouge S, LA CBOC. Our pricing includes labor only to ensure high-quality aseptic services are performed as is necessary in a clinic setting

Outpatient Rooms: High dust, wipe walls and all furniture in rooms. Clean any debris or paint that may have been left by building contractors. Floors will be mopped with germicidal solution (cleaning methods and germicidal solutions shall be prescribed by the COR. Carpeted floors will be vacuumed. All horizontal surfaces will be kept free of dust and debris. Change out cubical curtains when needed. (Carpets will be shampooed as needed).

Maintain Floors: All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed to ensure they have a uniform, glossy appearance and free from dirt, debris, dust, scuff and heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position. Wet strip and apply fresh coats of floor finish to resilient floors Semi Annually or as needed.

Break room: All have VCT flooring and shall be dust mopped, wet mopped and refinished. Counters, sinks, and shelving will be clean with no particles on or underneath appliances and wiped with VA approved germicidal. All tables, chairs, and other furnishings will be wiped down with VA approved germicidal and left free of any part particles, smears, or stains. This area should be ready for inspection and free of any dust on vents, ledges and walls should be clean with no lint, finger marks, or stains.

Common Areas: Waiting areas to include the back, seat, and legs of all chairs, tables, windowsills stairwells, and corridors will be swept, mopped, and wiped down with VA approved germicidal frequently throughout the day. Entrance mats shall be clean as required to maintain quality standards.

Remove Trash: All trash should be removed from the areas being cleaned at the end of each day. Boxes, cans, and papers placed near a trash receptacle and marked "TRASH” shall be removed. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors. Red bags or RMW ( Chemo) to go to the loading dock in RMW room.

Clean and Disinfect: Completely clean, disinfect with the use of Environmental Protection Agency (EPA) approved hospital grade germicidal detergent, and polish dry all surfaces of sinks, water fountains and plumbing fixtures. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Waiting rooms shall be free of all paper, trash, empty bottles, and other discarded material.

Clean Interior Glass/Mirrors: Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, fire extinguisher case, check in windows, Inpatient Pharmacy window, Outpatient Pharmacy Pick up window, Nurses Station, and glass picture frames. After glass cleaning, there shall be no traces of film, dirt, streaks, smudges, water, or other foreign matter.

Vacuum Carpets: Vacuum carpeted areas. After daily vacuuming, the carpeted area shall be free of all visible dirt, debris, litter, and other foreign matter. Any spots shall be removed by carpet manufacturer's approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the Government representative.

Clean Carpets: All carpets shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location.

Vacuum and Clean Floor Mats: Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

General Spot Cleaning: Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

General Dusting: All horizontal surfaces shall be dusted or cleaned to eliminate dust collection and wiped with VA approved germicidal.

Change out Cubical Curtains when needed or soiled.

Professional Skills

Contractor shall have aseptic cleaning experience in a medical setting. Services shall be performed in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

Contract personnel shall be required to properly clean four hundred thirteen five thousand square feet (435,000sqft). This includes sweeping, mopping, stripping, waxing, burnishing, vacuuming and shampooing carpets, high/low dusting, cleaning restrooms, washing walls and windows, changing cubical curtains, cleaning sinks, and removal of trash and general housekeeping duties in a hospital setting.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government

Agencies shall train their employees in appropriate cleaning and disinfection procedures following Centers for Disease Control and Prevention (CDC) Guidance as well as for interaction with private sector temporaries to assure that the supervisory responsibilities identified

At the same time, agencies must give technical, task-related instructions to private sector temporaries including orientation, assignment of tasks, and review of work products, in order that the temporaries may properly perform their services under the contract